Nothing goes out without your yes.
We set up your back office: Four AI roles inside your business. They draft the replies, follow ups, quotes and invoice reminders. You read each one, and you hit send.
A short form and a straight answer about whether this fits. Sometimes the answer is no.
You know the pile.
The inbox that refills while you sleep. The quote living on a sticky note. The invoices you keep saving for Sunday night, which is the worst possible night for invoices. None of it is hard. All of it lands on you, because nobody else knows your prices, your rules, or how you like things said.
What a draft looks like
Demonstration with a made-up cleaning business and a made-up customer.
1. The email that came in
Hi! Can you send me a copy of my last invoice? And could Thursday's clean move to the afternoon, around 1? Thanks, Dana
2. What your back office checked first
- Dana, matched to her customer record by email address
- Last invoice: $166.50, paid Oct 30
- Thursday's clean: 10 AM to 12 PM window
- House rule: arrival windows are 2 hours
3. The draft
Hi Dana! Here's a copy of your last invoice, from your Oct 30 clean. It came to $166.50 and it's all paid. We can move Thursday to the afternoon, so your new arrival window would be 1:00 to 3:00 PM. Does that work?
Mara
4. The note left for the owner
Before you send: attach the invoice PDF, and check the crew is free Thursday from 1 to 3. The schedule isn't in the file, so this couldn't be confirmed.
The owner reads it, fixes anything that's off, and sends it from her own inbox. Or doesn't.
Built to draft. Not to send.
Nothing connected can send.
Your back office is set up without any tool that can send email. It leaves drafts, and you send.
Why not let it send on its own?
Because AI still gets things wrong, and it sounds sure of itself when it does. A wrong price or a wrong date with your name on it costs more than one click. So your back office does the typing and the checking, and you do the last look: read it, fix anything, hit send. That is the whole job left for you.
I never log into your accounts.
You send me what I need to build it, and I work from those copies. Anything inside your own accounts, you click yourself, with a short step by step guide. Everything runs on your own tools, in your name.
How do I know you're telling the truth?
You get a Key Log. Think of it like the sign-out sheet at a front desk. Every time you share something with me, it gets a line: what it was, the day you shared it, and the day you took it back. You do the sharing and the taking back yourself, so you can check every line. You never have to take my word for it.
When we're done, I delete my copies.
At handover I delete my working copies of your files and give you a written record that I did. All I keep is paperwork.
What counts as paperwork?
Three things: our signed agreement, your invoices, and the Key Log, so we both have a record of the job. Your Charter, your emails and your customer list do not stay with me.
Your back office
Four roles. One Charter.
Greeter
Sorts what comes in.
Writer
Drafts the replies.
Editor
Double checks every draft against your Charter.
Tracker
Flags what's waiting.
How it works
- 01
Free Fit Check
A short form about where your week goes. If it looks like a fit, I'll reach out.
- 02
The Pain Audit
A written plan that sorts every job you named three ways: the crew can do it now, it waits for later, or no honest system can do it yet. It's yours to keep either way.
- 03
The install
We write your Charter together: one file of your prices, packages, policies, contracts and voice that your back office reads first. Then it's set up in your own accounts.
- 04
Handover
You watch your back office work on your real work before the final payment. Then it's yours. Help after that is optional.
How paying works
The install
A fixed price, set in writing by your audit. Half at signing, and that half is refundable in full until you've read your Charter and approved it in writing. The other half at handover.
Optional care
Monthly help after handover, if you want it. Stop at the end of any paid month.
Changes later
Priced before any work starts.
Your tools
Your AI subscription and file storage stay in your name, at your cost. The audit tells you what they cost before you commit.
Hi, I'm Danielle.
I run more than one business, and I built this for myself first. I was customer one. PileSweep is that setup, built for your business.
Questions
Do you log into my accounts?
No. You send me what I need, and I build from those copies. Anything inside your own accounts, you do yourself with a short step by step guide.
What happens to my data?
I delete my working copies at handover and give you a written record of the deletion. I keep our agreement and invoices. Your AI provider still runs the tool under your own account, and I'll show you the settings that control what it keeps.
Can it send things without me?
It's set up to draft, not send. You read it, fix it, and send it.
What do I need?
Your own AI subscription and your own file storage, like an online drive, both in your name. The audit tells you exactly which plan you need and what it costs.
Is this for everyone?
No. If you want something that runs your business with nobody watching, this isn't it. Your back office doesn't give tax, legal, medical or financial advice. And it works when you actually read the drafts.
What if we stop working together?
It stays in your accounts and keeps working as long as your own subscriptions are active.
Free Fit Check
Two minutes. If it looks like a fit, I'll reach out. If it doesn't, I'll tell you that too.
I only use this to see if PileSweep fits and to reply to you.
Start with the Fit Check.
Tell me where your week goes. You'll get a straight answer, even if it's no.